Skillsheet's mission is to make hiring more trustworthy, efficient, and candidate-friendly through identity-verified, video-first professional profiles. Central to this mission is our commitment to be transparent about the data we collect about you, how it is used, and with whom it is shared.

This Privacy Policy applies when you use our Services (described below). We offer you choices about the data we collect, use, and share as described in this Privacy Policy, your account Settings, and our Help Center.

Key Terms

"Members" are registered users of Skillsheet. "Visitors" are non-registered users who may view certain public content. "Services" include skillsheet.me, Skillsheet-branded apps, and related communications, integrations, and features, unless they are governed by a different privacy policy.

Table of Contents

• Data We Collect
• How We Use Your Data
• How We Share Information
• Your Choices & Obligations
• Other Important Information
• Google Calendar Integration & Google User Data

1. Data We Collect

1.1 Data You Provide To Us

1.2 Data From Others

1.3 Service Use

We log usage data when you visit or use our Services, including app activity, content viewed, searches, clicks, and interactions with features. We collect device information (IP address, device type, OS, browser).

1.4 Communications

We collect information about your communications when you use our messaging, feedback, or support tools.

1.5 Other

As we add new features, we may collect new types of information. If changes are material, we will update this Policy and provide notice.

2. How We Use Your Data

We use your personal data to:

• Provide, support, and improve our Services.
• Verify identities, prevent fraud, and maintain platform trust through identity verification processes, including automated facial recognition technology that compares your video content against identity verification photos (selfie and government ID). This helps detect account takeovers, fraudulent profiles, and ensures the same person is using the account.
• Enable recruiters and hiring managers to evaluate candidate profiles.
• Recommend opportunities, content, or features.
• Develop AI models that analyze video interviews, testimonials, and other submitted content, including facial analysis for identity verification purposes. AI may make mistakes, and users should verify before relying on outputs.
• Communicate with you about updates, support, or promotions.
• Detect and prevent security threats, fraudulent activity, and violations of our Terms through automated processing, including biometric comparison.
• Comply with legal obligations and enforce our Terms.

2.1 Automated Decision-Making

We use automated processing, including facial recognition algorithms, to analyze identity verification data. If our automated systems detect a potential mismatch between your identity verification photos and your video content, your account may be flagged for manual review by our security team. You have the right to contest any decision made based on automated processing by contacting support@skillsheet.me.

3. How We Share Information

We do not sell your personal information.

4. Your Choices & Obligations

4.1 Data Retention

We retain your data as long as your account is active or needed to provide the Services. We may also retain limited data to comply with law, resolve disputes, and maintain trust.

4.2 Rights to Access and Control

Depending on your jurisdiction, you may have rights to:

• Access or request a copy of your personal data.
• Delete or request deletion of your data.
• Correct or update inaccurate information.
• Restrict or object to processing in certain cases.
• Request removal of information uploaded by others without your consent.

4.3 Account Closure

If you close your Skillsheet account, most data will stop being visible within 24 hours. We generally delete account data within 30 days, subject to retention obligations.

4.4 Biometric Data Rights (Illinois Residents)

For Illinois Residents: Under the Illinois Biometric Information Privacy Act (BIPA), you have specific rights regarding biometric data:

• What We Collect: We collect facial geometry and facial recognition data from your identity verification photos (selfie and government ID) and video recordings.
• Purpose: This data is used solely for identity verification, fraud prevention, and platform security as described in this policy.
• Retention: Biometric data is retained while your account is active and for up to 3 years after account closure or last interaction with our services, whichever occurs first.
• Destruction: Upon account closure, biometric identifiers are permanently deleted within 30 days, or within 3 years of your last activity, whichever is shorter.
• No Sale: We do not sell, lease, trade, or otherwise profit from your biometric data. It is not disclosed to third parties except as required to provide our services (e.g., our identity verification partner) or as required by law.
• Consent: By creating an account and completing identity verification, you provide informed written consent to our collection, use, and storage of your biometric data as described in this policy.

5. Other Important Information

5.1 Security

We use technical and organizational safeguards to protect your data, but no system is completely secure. Use caution when sharing sensitive information.

5.2 Cross-Border Data Transfers

Your data may be processed outside your country of residence. We implement safeguards for international transfers where required by law.

5.3 Content Ownership and Use

You retain ownership of content you upload. By using the Services, you grant Skillsheet a license to host, use, and display your content solely for operating and improving the Services. Any reproduction or redistribution of your content without written consent from Skillsheet is prohibited.

5.4 Contact

If you have questions or complaints about this Policy, contact us at:

6. Google Calendar Integration & Google User Data

Skillsheet offers an optional meeting notetaker. If you choose to connect your Google Calendar, Skillsheet requests read-only access to your calendar events (https://www.googleapis.com/auth/calendar.events.readonly) and your Google account email address (https://www.googleapis.com/auth/userinfo.email). Connecting your calendar is entirely optional. You can disconnect it at any time from your account Settings, which stops Skillsheet from scheduling any further notetakers from your calendar. You can also fully revoke Skillsheet's access at any time from your Google Account permissions page (opens in a new tab).

6.1 What We Access

We access only the information needed to schedule and dispatch the notetaker: your upcoming events' start and end times, titles, descriptions, video-conferencing links (e.g., Google Meet, Zoom, Microsoft Teams), and attendee details. We also receive your Google account email address, which we use solely to associate the calendar connection with your Skillsheet account. Our access is read-only — we never create, edit, or delete your calendar events.

6.2 How We Use It

Google Calendar data is used solely to identify the meetings you have chosen to record and to dispatch the "Skillsheet Notetaker" to join those meetings and create a recording and transcript on your behalf. We do not use Google Calendar data for advertising, and we do not use it to develop, improve, or train generalized or non-personalized AI/ML models.

6.3 How We Share It

To provide this feature we use Recall.ai, a calendar and meeting-recording infrastructure provider, as a service provider (sub-processor). Recall.ai accesses your Google Calendar data on our behalf solely to enable the notetaker and is contractually restricted from using it for any other purpose. We do not sell Google Calendar data, and we do not share it with third parties for their own purposes.

6.4 Limited Use Disclosure

Skillsheet's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy (opens in a new tab), including the Limited Use requirements.